Privacy notice

Last updated: November 2026

Who we are

Comquat for Recruiters is provided by Comquat Ventures UK Ltd ("we", "us"), part of The Com'mon People. Company number: 17581616. Registered office: [to be added]. Contact: neil.copping@thecommonpeople.co.uk.

Two kinds of information, two different roles

Recruiters' account details. When a recruiter or agency signs up, we are the controller of the account information: your name, work email, job title, company details, the CRM you use, and how you use the service. We use it to run your account, take payments, keep the service secure, improve it and, if you agree, tell you about Comquat news including the Comquat Marketplace.

Candidates' information. When a recruiter uploads an interview, the recruiter (or their agency) is the controller of the candidate's information and we process it on their behalf, only to provide the service they've asked for. That includes the recording, the transcript, the profile, the highlight reel and the recruiter's notes. If you're a candidate, the recruiter who interviewed you is your first point of contact. You can also contact us and we'll pass your request on straight away.

What happens to an interview

• The recruiter confirms the candidate has agreed to being recorded and to how the recording will be used, and we keep a record of that.
• The recording is stored encrypted. It's transcribed, and the recruiter checks and corrects the transcript.
• AI writes a draft profile and picks highlight clips. It's told not to include anything about age, health, family, ethnicity, religion or other protected characteristics.
• A person, the recruiter, reviews, edits and approves the profile before it can be shared. No decision about a candidate is made by the software.
• Shared links expire after 30 days and can be switched off at any time. We log when a link is opened so the recruiter can follow up.

How long we keep it

Recordings and highlight reels are deleted automatically once a candidate hasn't been touched for the period the recruiter sets (180 days unless they choose otherwise), and the rest of the candidate's record 30 days after that. Recruiters can delete a candidate, or their whole account, at any time. Job-take voice notes are deleted as soon as they've been turned into text.

Who helps us

We use these service providers (sub-processors), each under a data processing agreement:

• Render: hosting and storage.
• Anthropic: AI writing of profiles and client briefs.
• OpenAI: speech to text transcription.
• Resend: email.
• Stripe: payments (we never see or store card details).

Some of these providers process data outside the UK. Where they do, we rely on the UK's approved safeguards for international transfers. [Transfer mechanism for each provider to be confirmed.]

Your rights

You can ask for a copy of your information, ask us to correct it, delete it, restrict how it's used or object to it being used. Recruiters can export or delete a candidate's information from the app in one click. Contact us at the email above. You can also complain to the Information Commissioner's Office at ico.org.uk.

Security

Recordings, reels and logos are encrypted at rest. Connections are encrypted. Sign-in uses one-time email codes. Access is logged.